Quick Steps Outlook For Mac 2016

  • To see more Outlook 2016 Shortcuts go here. Use Quick Steps. Right-click any email, choose Quick Steps and choose from the list. We’re going to choose Team Email. The first time we use this, Outlook asks you to name your team and enter their email addresses.
  • The Outlook for Mac experience, now available for preview in Insider Fast, has been updated to enhance performance and elevate productivity. The new Outlook for Mac is powered by the Microsoft Cloud and connects using Microsoft sync technology. It brings updates across Mail, Search, and Calendar exp.
  • To resolve this issue in Outlook 2016 for Mac, install the February 2017 Outlook update (version 15.31.0) from the following Office website: Release notes for Office 2016 for Mac. To work around this issue, delete any cached passwords for your account, and also delete any modern authentication tokens from the keychain.

I really like the ability to instantly reply with a message template via Quick Steps.

Outlook Quick Steps Mac

This works for most of my replies but for one type of reply I need to have rich text formatting support with additional font settings, an image and also a table.

To use the Quick Step, select the messages you want to move to the Fair folder. Then, click Move To Fair in the Quick Steps gallery (Figure F) or press Ctrl+Shift+2. You can use Quick Steps with. Please please please give Mac Outlook the quick steps feature. My work computer is Windows which obviously has this feature. I bought Mac Office for home use and totally surprised and disappointed Mac Outlook does not have this very useful feature.

I’ve tried copy/pasting the content from the source document and even put in HTML codes within the Text area of the Quick Step but it seems that this field is Plain Text only.

Outlook 2016 Quick Steps Guide

Is there any way to make this work with a Quick Step or another quick alternative?

Quick Steps indeed don’t support the HTML format for a predefined message. What you can do however is create a Quick Part or AutoCorrect entry for your table.

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This requires a little additional interaction to get the mail out but not much. Both methods are also quite easy to set up and to update if you ever want to adjust your template text.

Method 1: Quick Parts

Using a Quick Part is the intended way as it allows you to create and manage Building Blocks of text and has full support for Rich Text formatting as well as for image and tables.

Once you’ve executed the Quick Step, you can insert a prepared Quick Part via Insert-> Quick Parts.

Another way to quickly insert the Quick Part is by defining a short name for it any type that name in your message. For instructions see: AutoComplete Quick Parts.

Outlook Email For Mac

For more details about managing Quick Parts see: Adding, modifying and deleting Quick Parts.

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Method 2: AutoCorrect

Another alternative would be to create an AutoCorrect entry and add the “Replace” word to your Quick Step message body already.

Quick Steps Outlook Mac

Then all you have to do is type a space behind that word after executing the Quick Step and it will instantly replace that word with your formatted text, image, table or combination thereof.

For instructions see: AutoCorrect and text formatting support.